Privacy Policy

1. Data Protection at a Glance

General Information

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data means any information that can be used to identify you personally. Detailed information on data protection can be found in the Privacy Policy below.

Data Collection on This Website

Who is responsible for data collection on this website?

Data processing on this website is carried out by the website operator. Their contact details can be found in the Legal Notice on this website.

How do we collect your data?

Some of your data is collected when you provide it to us, for example by entering information into a contact form.

Other data is collected automatically or with your consent by our IT systems when you visit the website. This primarily includes technical data, such as your internet browser, operating system or the time at which you access a page. This data is collected automatically as soon as you enter this website.

What do we use your data for?
Some data is collected to ensure that the website functions correctly. Other data may be used to analyse your user behaviour.

What rights do you have regarding your data?

You have the right to obtain information, free of charge and at any time, about the origin, recipients and purpose of your stored personal data. You also have the right to request the rectification or erasure of this data.

If you have given consent to data processing, you may withdraw that consent at any time with effect for the future. Under certain circumstances, you also have the right to request the restriction of the processing of your personal data.

Furthermore, you have the right to lodge a complaint with the competent supervisory authority.

You can contact us at any time using the address provided in the Legal Notice if you have questions about these or other data protection matters.

Analytics Tools and Third-Party Tools

When you visit this website, your browsing behaviour may be statistically analysed. This is primarily carried out using analytics programmes.

Detailed information about these programmes can be found in the following Privacy Policy.

2. Hosting

External Hosting

This website is hosted by an external service provider (hosting provider). Personal data collected on this website is stored on the hosting provider's servers.

This may include IP addresses, contact enquiries, metadata and communication data, contractual data, contact details, names, website access data and other information generated through a website.

The hosting provider is used for the purpose of fulfilling contracts with our prospective and existing customers (Article 6(1)(b) GDPR) and in our legitimate interest in providing a secure, fast and efficient online service through a professional provider (Article 6(1)(f) GDPR).

Our hosting provider will process your data only to the extent necessary to fulfil its contractual obligations and will follow our instructions regarding that data.

Data Processing Agreement

To ensure data processing in compliance with data protection requirements, we have concluded a data processing agreement with our hosting provider.

Cloudflare

We use the Cloudflare service. The provider is Cloudflare Inc., 101 Townsend St., San Francisco, CA 94107, USA (hereinafter “Cloudflare”).

Cloudflare provides a globally distributed content delivery network with DNS services. Technically, information exchanged between your browser and our website is routed through Cloudflare's network.

This enables Cloudflare to analyse data traffic between your browser and our website and to act as a filter between our servers and potentially malicious internet traffic.

Cloudflare may also use cookies or other technologies to recognise internet users. However, these technologies are used solely for the purposes described here.

The use of Cloudflare is based on our legitimate interest in providing our website as securely and reliably as possible (Article 6(1)(f) GDPR).

Further information about security and data protection at Cloudflare can be found at:

https://www.cloudflare.com/privacypolicy/

3. General Information and Mandatory Disclosures

Data Protection

The operators of this website take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with statutory data protection regulations and this Privacy Policy.

When you use this website, various items of personal data are collected. Personal data is information that can be used to identify you personally.

This Privacy Policy explains which data we collect, what we use it for, and how and for what purpose this processing takes place.

Please note that data transmission over the internet, for example when communicating by email, may involve security vulnerabilities. Complete protection of data against access by third parties is not possible.

Information About the Data Controller

The controller responsible for data processing on this website is:

Ruma GmbH

Managing Director: Ms Monika Wetzke

Registered office:

Wilhelm-Schlombs-Allee 1
D-50858 Cologne
Germany

Telephone: +49 221/3990 11 0
Email: info@ruma-digital-system.com

The controller is the natural or legal person who, alone or jointly with others, determines the purposes and means of processing personal data, such as names or email addresses.

Withdrawal of Your Consent to Data Processing

Many data processing operations are only possible with your express consent.

You may withdraw consent you have already given at any time. An informal notification by email is sufficient.

The lawfulness of data processing carried out before the withdrawal remains unaffected.

Information on Data Transfers to the USA

Our website incorporates tools provided by companies based in the USA.

When these tools are active, your personal data may be transferred to the US servers of the respective companies.

We point out that the USA is not considered a secure third country under EU data protection law. US companies are required to disclose personal data to security authorities without you, as the data subject, necessarily being able to challenge this in court.

It therefore cannot be ruled out that US authorities, such as intelligence agencies, may process, analyse and permanently store data held on US servers for surveillance purposes.

We have no influence over these processing activities.

Withdrawal of Your Consent to Data Processing

Many data processing operations are only possible with your express consent.

You may withdraw consent you have already given at any time.

The lawfulness of data processing carried out before the withdrawal remains unaffected.

Right to Object to Data Collection in Specific Cases and to Direct Marketing (Article 21 GDPR)

Where data processing is based on Article 6(1)(e) or (f) GDPR, you have the right to object at any time, on grounds relating to your particular situation, to the processing of your personal data. This also applies to profiling based on these provisions.

The respective legal basis for processing can be found in this Privacy Policy.

If you object, we will no longer process the personal data concerned unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or unless the processing is necessary for the establishment, exercise or defence of legal claims (objection under Article 21(1) GDPR).

Where your personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing.

This also applies to profiling insofar as it is related to such direct marketing.

If you object, your personal data will subsequently no longer be used for direct marketing purposes (objection under Article 21(2) GDPR).

Right to Lodge a Complaint with the Competent Supervisory Authority

In the event of infringements of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, particularly in the Member State of their habitual residence, place of work or the place of the alleged infringement.

This right is without prejudice to any other administrative or judicial remedy.

Right to Data Portability

You have the right to receive data that we process automatically on the basis of your consent or in fulfilment of a contract, in a commonly used, machine-readable format, or to have it transmitted to a third party.

If you request the direct transfer of the data to another controller, this will only be carried out where technically feasible.

SSL or TLS Encryption

For security reasons and to protect the transmission of confidential information, such as orders or enquiries you send to us as the website operator, this website uses SSL or TLS encryption.

You can recognise an encrypted connection when the browser's address bar changes from “http://” to “https://” and a padlock symbol appears in the browser bar.

When SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Access, Erasure and Rectification

Within the framework of applicable statutory provisions, you have the right at any time to obtain information, free of charge, about your stored personal data, its origin and recipients, and the purpose of data processing.

Where applicable, you also have the right to have this data rectified or erased.

You can contact us at any time using the address provided in the Legal Notice if you have questions about this or other matters relating to personal data.

Right to Restriction of Processing

You have the right to request the restriction of the processing of your personal data.

You can contact us at any time using the address provided in the Legal Notice.

The right to restriction of processing applies in the following circumstances:

• If you contest the accuracy of personal data stored by us, we generally need time to verify this. For the duration of the verification, you have the right to request restriction of processing.
• If the processing of your personal data was or is unlawful, you may request restriction of processing instead of erasure.
• If we no longer need your personal data but you require it for the establishment, exercise or defence of legal claims, you have the right to request restriction of processing instead of erasure.
• If you have lodged an objection under Article 21(1) GDPR, your interests and ours must be balanced. Until it has been determined whose interests prevail, you have the right to request restriction of processing.

Where processing of your personal data has been restricted, that data may, apart from storage, only be processed with your consent, for the establishment, exercise or defence of legal claims, for the protection of the rights of another natural or legal person, or for reasons of important public interest of the European Union or a Member State.

Objection to Advertising Emails

We hereby object to the use of contact details published in accordance with legal notice requirements for sending unsolicited advertising and information materials.

The website operators expressly reserve the right to take legal action in the event of unsolicited advertising information being sent, for example through spam emails.

4. Data Collection on This Website

Cookies

Our websites use so-called cookies. Cookies are small text files and do not cause damage to your device.

They are stored on your device either temporarily for the duration of a session (session cookies) or permanently (persistent cookies).

Session cookies are automatically deleted when you leave the website. Persistent cookies remain stored on your device until you delete them yourself or they are automatically deleted by your web browser.

In some cases, cookies from third-party companies may also be stored on your device when you visit our website (third-party cookies).

These enable us or you to use certain services provided by the third-party company, such as cookies used to process payment services.

Cookies perform various functions. Many cookies are technically necessary because certain website functions would not work without them, such as shopping basket functionality or video display. Other cookies are used to analyse user behaviour or display advertising.

Cookies necessary for electronic communication (necessary cookies), for providing certain functions requested by you (functional cookies, such as shopping basket functionality), or for optimising the website (such as cookies used to measure website audiences) are stored on the basis of Article 6(1)(f) GDPR, unless another legal basis is specified.

The website operator has a legitimate interest in storing cookies to ensure the technically correct and optimised provision of its services.

Where consent to the storage of cookies has been requested, the cookies concerned are stored exclusively on the basis of that consent (Article 6(1)(a) GDPR). Consent may be withdrawn at any time.

You can configure your browser to notify you when cookies are set, to allow cookies only in individual cases, to reject cookies in certain cases or generally, and to automatically delete cookies when the browser is closed.

Disabling cookies may restrict the functionality of this website.

Where cookies from third-party companies or cookies for analytical purposes are used, we will inform you separately in this Privacy Policy and, where necessary, request your consent.

Link to your cookie settings here

SServer Log Files

The website provider automatically collects and stores information in server log files which your browser automatically transmits to us.

This includes:

• Browser type and browser version
• Operating system used
• Referrer URL
• Hostname of the accessing computer
• Time of the server request
• IP address

This data is not combined with other data sources.

The collection of this data is based on Article 6(1)(f) GDPR.

The website operator has a legitimate interest in ensuring the technically correct display and optimisation of its website. Server log files must be collected for this purpose.

Contact Form

If you send us enquiries via the contact form, the information you provide in the form, including your contact details, will be stored by us for the purpose of processing your enquiry and in case of follow-up questions.

We will not disclose this data without your consent.

This data is processed on the basis of Article 6(1)(b) GDPR where your enquiry relates to the performance of a contract or is necessary for taking steps prior to entering into a contract.

In all other cases, processing is based on our legitimate interest in effectively handling enquiries addressed to us (Article 6(1)(f) GDPR), or on your consent (Article 6(1)(a) GDPR), where consent has been requested.

The data you enter in the contact form will remain with us until you request its erasure, withdraw your consent to its storage, or the purpose for storing the data no longer applies, for example once your enquiry has been fully processed.

Mandatory statutory provisions, particularly retention periods, remain unaffected.

Enquiries by Email, Telephone or Fax

If you contact us by email, telephone or fax, your enquiry, including all personal data arising from it (such as your name and the content of your enquiry), will be stored and processed by us for the purpose of handling your request.

We will not disclose this data without your consent.

This data is processed on the basis of Article 6(1)(b) GDPR where your enquiry relates to the performance of a contract or is necessary for taking steps prior to entering into a contract.

In all other cases, processing is based on our legitimate interest in effectively handling enquiries addressed to us (Article 6(1)(f) GDPR), or on your consent (Article 6(1)(a) GDPR), where consent has been requested.

The data you send us in contact enquiries will remain with us until you request its erasure, withdraw your consent to its storage, or the purpose for storing the data no longer applies, for example once your enquiry has been fully processed.

Mandatory statutory provisions, particularly statutory retention periods, remain unaffected.

6. Analytics Tools and Advertising

Google Analytics

This website uses functions of the Google Analytics web analytics service.

The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

Google Analytics enables the website operator to analyse the behaviour of website visitors.

The website operator receives various usage data, such as page views, time spent on the website, operating systems used and the user's geographical origin.

Google may combine this data into a profile assigned to the respective user or their device.

Google Analytics uses technologies that enable users to be recognised for the purpose of analysing user behaviour, such as cookies or device fingerprinting.

The information collected by Google about the use of this website is generally transmitted to and stored on a Google server in the USA.

The use of this analytics tool is based on Article 6(1)(f) GDPR.

The website operator has a legitimate interest in analysing user behaviour in order to optimise both its website and its advertising.

Where the relevant consent has been requested, for example consent to the storage of cookies, processing is carried out exclusively on the basis of Article 6(1)(a) GDPR. Consent may be withdrawn at any time.

IP Anonymisation

We have activated the IP anonymisation function on this website.

This means that Google truncates your IP address within Member States of the European Union or other states party to the Agreement on the European Economic Area before transmitting it to the USA.

Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and truncated there.

On behalf of the operator of this website, Google will use this information to evaluate your use of the website, compile reports on website activity and provide the website operator with other services relating to website and internet usage.

The IP address transmitted by your browser as part of Google Analytics will not be combined with other Google data.

Browser Plugin

You can prevent Google from collecting and processing your data by downloading and installing the browser plugin available at:

https://tools.google.com/dlpage/gaoptout?hl=de

Further information on how Google Analytics handles user data can be found in Google's Privacy Policy:

https://support.google.com/analytics/answer/6004245?hl=de

Data Processing Agreement

We have concluded a data processing agreement with Google and fully comply with the strict requirements of the German data protection authorities when using Google Analytics.

Retention Period

Data stored by Google at user and event level and linked to cookies, user identifiers (such as User ID) or advertising IDs (such as DoubleClick cookies or Android advertising IDs) is anonymised or deleted after 14 months.

Further details can be found at:

https://support.google.com/analytics/answer/7667196?hl=de

8. Plugins and Tools

YouTube with Enhanced Privacy

This website embeds videos from YouTube.

The operator of the service is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

We use YouTube in enhanced privacy mode.

According to YouTube, this mode means that YouTube does not store information about visitors to this website before they watch a video.

However, enhanced privacy mode does not necessarily prevent data from being shared with YouTube partners.

For example, YouTube establishes a connection to the Google DoubleClick network regardless of whether you watch a video.

As soon as you start a YouTube video on this website, a connection to YouTube's servers is established.

The YouTube server is informed which of our pages you have visited.

If you are logged into your YouTube account, YouTube can directly associate your browsing behaviour with your personal profile.

You can prevent this by logging out of your YouTube account.

YouTube may also store various cookies on your device after you start a video or use comparable recognition technologies, such as device fingerprinting.

This enables YouTube to obtain information about visitors to this website. This information is used, among other things, to compile video statistics, improve user-friendliness and prevent fraud. Starting a YouTube video may also trigger further data processing operations over which we have no control. YouTube is used in the interest of presenting our online services in an appealing manner. This constitutes a legitimate interest within the meaning of Article 6(1)(f) GDPR. 

Where the relevant consent has been requested, processing is carried out exclusively on the basis of Article 6(1)(a) GDPR. Consent may be withdrawn at any time. Further information about data protection at YouTube can be found in Google's Privacy Policy:

https://policies.google.com/privacy?hl=de

Google Web Fonts

This website uses web fonts provided by Google to ensure a consistent appearance of text.

When you access a page, your browser loads the required web fonts into its browser cache so that text and fonts can be displayed correctly.

For this purpose, your browser must establish a connection to Google's servers. As a result, Google becomes aware that this website has been accessed via your IP address. The use of Google Web Fonts is based on Article 6(1)(f) GDPR. 

The website operator has a legitimate interest in presenting a consistent typeface on its website. Where the relevant consent has been requested, for example consent to the storage of cookies, processing is carried out exclusively on the basis of Article 6(1)(a) GDPR. Consent may be withdrawn at any time. If your browser does not support web fonts, a standard font installed on your computer will be used. Further information about Google Web Fonts can be found at:

https://developers.google.com/fonts/faq

and in Google's Privacy Policy:

https://policies.google.com/privacy?hl=de

Google Maps

This website uses the Google Maps mapping service via an API.

The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland. To use Google Maps functions, it is necessary to store your IP address. This information is generally transmitted to and stored on a Google server in the USA. The operator of this website has no influence over this data transfer.

Google Maps is used in the interest of presenting our online services in an appealing manner and making the locations specified on our website easy to find. This constitutes a legitimate interest within the meaning of Article 6(1)(f) GDPR. Where the relevant consent has been requested, processing is carried out exclusively on the basis of Article 6(1)(a) GDPR. Consent may be withdrawn at any time.

Further information about how Google handles user data can be found in Google's Privacy Policy: https://policies.google.com/privacy?hl=de

Google reCAPTCHA

We use Google reCAPTCHA (hereinafter “reCAPTCHA”) on this website. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

reCAPTCHA is used to check whether data entered on this website, for example in a contact form, has been entered by a human or by an automated program. To do this, reCAPTCHA analyses the behaviour of website visitors based on various characteristics. This analysis begins automatically as soon as a visitor enters the website. For the analysis, reCAPTCHA evaluates various information, such as IP address, time spent on the website and mouse movements made by the user. The data collected during the analysis is transmitted to Google. reCAPTCHA analyses take place entirely in the background. Website visitors are not informed that an analysis is taking place. The storage and analysis of this data is based on Article 6(1)(f) GDPR. The website operator has a legitimate interest in protecting its online services against abusive automated access and spam.

Where the relevant consent has been requested, processing is carried out exclusively on the basis of Article 6(1)(a) GDPR. Consent may be withdrawn at any time. Further information about Google reCAPTCHA can be found in Google's Privacy Policy and Terms of Service:

https://policies.google.com/privacy?hl=de

https://policies.google.com/terms?hl=de6. Eigene Dienste
 

Handling Applicant Data

We offer you the opportunity to apply for a position with us, for example by email, by post or via an online application form. The following information explains the scope, purpose and use of the personal data collected during the application process. We assure you that the collection, processing and use of your data are carried out in accordance with applicable data protection law and all other statutory provisions, and that your data is treated as strictly confidential.

Scope and Purpose of Data Collection

If you submit an application to us, we process the associated personal data, such as contact and communication details, application documents and notes taken during interviews, to the extent necessary to decide whether to establish an employment relationship.

The legal basis for this is Section 26 of the German Federal Data Protection Act (BDSG), as amended, concerning the initiation of an employment relationship, Article 6(1)(b) GDPR concerning general pre-contractual measures, and, where you have given consent, Article 6(1)(a) GDPR.

Consent may be withdrawn at any time. Within our company, your personal data will only be disclosed to persons involved in processing your application. If your application is successful, the data you submitted will be stored in our data processing systems on the basis of Section 26 BDSG and Article 6(1)(b) GDPR for the purpose of carrying out the employment relationship.

Data Retention Period

If we are unable to offer you a position, you decline an offer of employment or withdraw your application, we reserve the right to retain the data you have provided for up to six months after the end of the application process (rejection or withdrawal), on the basis of our legitimate interests under Article 6(1)(f) GDPR.

The data will then be deleted and physical application documents destroyed.

Retention serves particularly to provide evidence in the event of a legal dispute.

If it becomes apparent that the data will still be required after the six-month period, for example because of an impending or ongoing legal dispute, deletion will only take place once the purpose of the continued retention no longer applies.

Longer retention may also take place if you have given the relevant consent (Article 6(1)(a) GDPR) or if statutory retention obligations prevent deletion.

Inclusion in the Applicant Pool

If we are unable to offer you a position, there may be an opportunity to include you in our applicant pool.

If you are included, all documents and information from your application will be transferred to the applicant pool so that we can contact you if suitable vacancies arise.

Inclusion in the applicant pool takes place exclusively on the basis of your express consent (Article 6(1)(a) GDPR).

Giving consent is voluntary and is not connected to the ongoing application process.

You may withdraw your consent at any time.

In this case, the data will be permanently deleted from the applicant pool unless statutory retention requirements apply.

Data in the applicant pool will be permanently deleted no later than two years after consent was given.